While the Commonwealth Games may be off the table, Victoria still remains host to a range of sporting events and as such tendering opportunities. In separate Expressions of Interest (EOI), Victoria’s Department of Jobs, Skills, Industry, and Regions seeks suitably qualified consultants to provide patron services and external traffic management for the Australian Motorcycle Grand Prix at the Phillip Island circuit.
Following the EOIs, the Australian Grand Prix Corporation (AGPC) intends on releasing Requests for Tender (RFT) in November 2023 for contracts lasting three years from 2024 through to 2026.
The MotoGP™ is a 20-round season staged in 17 countries across four continents and highlights the best and fastest motorcycle racers. The Australian Motorcycle Grand Prix runs for three days, typically in October each year. It is the premier motorcycle event in Australia and Phillip Island has hosted it since 1989. About 90,000 fans attend the grand prix over the three-day period.
AGPC offers fans the choice of three product types, including General Admission (Island Pass), Grandstand, and Hospitality. Additionally, fans can camp at the circuit grounds. Patron Services: The department’s first EOI seeks suitably qualified suppliers to provide staff for three distinct workforces. These are:
Patron services: The department’s first EOI seeks suitably qualified suppliers to provide staff for three distinct workforces. These are:
- patron services – venue entry and ticket scanning, grandstand attendants, car park attendants, and spruikers (public announcements of key messages to customers)
- customer service – booth attendants
- suite hosts – hospitality facility.
The scope of works under this contract includes, but is not limited to:
- recruitment, rostering, and training of workforce personnel, about 150 staff in total
- staff relocation to Phillip Island, including transport to and from the island, accommodation, transport to and from the venue, and meals
- venue and event site requirements, such as establishing check-in and break zones
- management of uniforms (provided by AGPC) required for each workforce – this includes stock count, distribution to staff, dry cleaning, storage, and maintenance of stock levels
- delivery of service to customers in line with a major world-class event.
AGPC expects shortlisted EOI parties to attend an event and venue familiarisation on Saturday 21 October 2023 during the Australian Motorcycle Grand Prix. This will provide insight into the scope of works, event operations, and help inform tender responses.
Traffic Management: The AGPC also intends releasing an RFT in November 2023 after its EOI for external traffic management for future Australian Motorcycle Grand Prix events at Phillip Island.
AGPC offers fans the choice of different transport modes, including public parking, coaches from Melbourne, and shuttles from surrounding Bass Coast Shire Council suburbs. Additionally, fans have the option of camping at the circuit within the allocated grounds.
AGPC coordinates a Traffic and Transport Committee (TTC) for each event. The TTC exists to develop and implement a detailed traffic and transport plan that gives due consideration to transport options, access, mobility, and safety requirements internal and external to the venue.
The department’s second EOI seeks suitably qualified suppliers to develop traffic management and implementation plans based on committee feedback and reporting.
Committee priorities include:
- providing safe and convenient access for all road users, public transport patrons, pedestrians, and people with accessible needs
- maximising public transport usage for the event
- minimising adverse impacts of traffic on nearby residences and businesses
- maintaining access for residents and business operators likely to be impacted by the event
- clearly communicating the traffic and transport plan to event patrons and the general public
- ensuring community and patron safety.
Respondents must be VicRoads prequalified. External traffic treatments to facilitate the event is conducted over a strict event build, lockdown, and dismantle period. The successful contractor must install, manage, and remove all traffic treatments following this strict event timeline.
The closing time and date for both EOI submissions is 3pm on 8 September 2023.